E-Rate Record Keeping Checklist

The Item (32) certification of the Form 471 states: "I recognize that I may be audited pursuant to this application. I will retain for five years any and all worksheets and other records that I rely upon to fill out this application, and, if audited, will make available to the Administrator such records."

The following is a suggested checklist of information that should be available for an audit for which E-rate funds were awarded. This documentation should be retained for a minimum of five years and should be maintained by YEAR of application.
Form 470
Form Identifier:__________________ Date Submitted:__________________
Applicant:___________________________ Contact:____________________________

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 Copy of Form 470 (this can be obtained by printing it from the SLD website)

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 Copy of Form 470 certification that was mailed to the SLD

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 Verification of Form 470 certification receipt

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 Copy of RFP or any documentation that is used in place of the RFP

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 Copy of Form 470 -Receipt Notification Letter (first used in year 4)