EPC After Dark:*
Midnight, and the few minutes before and after midnight, is a magical time for E-rate. Sometimes things are not always what they appear to be.
The minute before midnight on the East Coast is a critical time for applicants rushing to submit forms in EPC on the last day of any of the many E-rate deadlines. The holiest of these deadlines for most applicants is the close of the Form 471 application window. For FY 2019 applications, this is expected to be at 11:59 p.m. EDT no earlier than March 20, 2019. The one minute before midnight is a well-known deadline for most experienced applicants.
Less well known is what happens in the first few minutes after midnight. Recently this has been the time at which USAC commonly posts funding decision letters to EPC. The question, most important to applicants needing to challenge funding decisions within the 60-day appeal window, is: What is the date of the funding decision being released?
The answer in the case of an initial Funding Commitment Decision Letter (“FCDL”) is simple. The date of an FCDL is the date it was released in EPC.
The answer in the case of a Revised Funding Commitment Decision Letter (“RFCDL”) is not as clear cut. The date of an RFCDL is either the date it was released in EPC or the day before. As an illustration of the problem, here is an example of one RFCDL dated November 13th:
As shown on the applicant’s EPC Landing Page, however, this RFCDL was “issued” on 11/14/2018, having been “generated” one minute after midnight.
The “View Notification” link goes to the EPC News page and discusses the RFCDL in general, linking in turn to the letter itself and to a small Excel file with the post-commitment change, and a summary of the key data indicating an RFCDL date of 11/14/2018 — the same day it was generated in EPC.
USAC’s FRN Status Tool, which includes the most detailed information available on individual FRNs, also shows November 14th as the date of the most recent RFCDL, namely:
Resolving the November 13th/November 14th discrepancy only becomes important when determining the deadline to file an appeal. In one case, having asked the Client Service Bureau about the two dates, an applicant was advised: “The date for Appealing the decision should likely [emphasis added] be based on the Issued Date, not the date within the document.” While the later date probably sets the deadline in USAC’s systems, as a safety measure we would encourage use of the earlier letter date.