USAC’s Schools and Libraries News Brief of October 22, 2021, is the first of a new monthly series. It replaces the weekly News Briefs that were that were placed on hold earlier this summer. This month’s News Brief — somewhat of a “catch-up” — covers a variety of subjects summarized below.
Invoicing Reminders:
October 28th is the deadline to file invoices — or request 120-day invoice deadline extensions — for FY 2020 recurring services. The News Brief includes both applicant and service providers instructions for filing Invoice Deadline Extensions Requests (“IDERs”).
Form 486 Deadline Reminder:
October 29th is the first deadline to file Form 486s for FY 2021 funding requests that were approved in funding waves issued on or before July 1st (Waves 1-12) and had service start dates of July 1st. Other upcoming Form 486 deadlines are shown above.
To provide some flexibility to those applicants who appear to have missed their deadlines, USAC will send Form 486 Urgent Reminder Letters automatically granting additional 15-day deadline extensions. Non-News Brief note: USAC does not proactively provide similar reminders and extensions for other E-rate form deadlines.
Deadline Relief for Mississippi and Louisiana:
Deadlines for appeals, waiver requests, Form 486s, and Form 472 (“BEARs”), otherwise due after September 3, 2021, were extended to January 31, 2022, for applicants (and their service providers) located in Hurricane Ida’s designated “Affected Disaster Areas.”
Additionally, for affected applicants:
- The service implementation deadline for FY 2020 non-recurring services was extended one year to September 30, 2022.
- Document retention rules were waived with respect to records destroyed by Ida.
- Additional flexibility was provided for service substitutions.
Special Construction Deadline Extension:
The special construction service delivery deadline for FY 2019 and FY 2020 applicants, whose deadlines would have otherwise expired in 2021, were extended to June 30, 2022.
Confirming Invoicing and Service Delivery Deadlines:
Applicants and service providers can confirm E-rate invoicing and service delivery deadlines using USAC’s FRN Status Tool.
Non-News Brief note: ECF applicants and service providers should be aware that the invoice deadlines shown in Col. BG of the ECF dataset are either set as August 29, 2022, or are blank. Although the August 29th date applies to many requests, current ECF rules require that invoices for equipment and other non-recurring services received before applicants filed their applications must be filed within 60 days of the receipt of the Funding Commitment Decision Letters (“FCDLs”). Invoice deadlines covering pre-filing equipment deliveries are not shown in the ECF dataset and are likely to become a source of confusion. Our hope is that the FCC will revise its ECF rules to standardize the invoice deadline for all as August 29, 2022.
FY 2022 Student Enrollment Numbers:
Historically, applicants have used student enrollment and NSLP data as of October 1st (or equivalent) prior to the filing of the next year’s applications. The pandemic has disrupted this process. The FCC and USAC recognize that student data reporting may again be a challenge for FY 2022 applications. The News Brief recommends the use of full-time enrollment numbers validated by USAC from an applicant’s most recently approved Form 471. We expect additional guidance to be forthcoming.
EPC Administrative Window:
The EPC administrative window opens Tuesday, October 26th. While the window is open, applicants can update their EPC entity profiles (including enrollment data). The administrative window will remain active until shortly before USAC opens the FY 2022 Form 471 application window (probably in the second week of January). Once the administrative window closes, USAC will lock all applicant entity profiles until shortly after the application window closes (probably later in March).
Non-News Brief note: The primary reason that entity profiles are locked during the application window is to avoid changes being made by an applicant that might affect the discounts of related consortium or library applications.
New Supply Chain Guidance:
On November 9th, USAC will host a supply chain webinar (registration) to discuss the audits it will begin conducting in 2022 to evaluate whether program participants (possibly including E-rate applicants) have used USF funds and federal subsidies to purchase, obtain, maintain, improve, modify, or otherwise support, rent, lease or obtain any equipment or services provided or manufactured by Huawei, ZTE, or other “covered companies” deemed to be national security risks.
Request for IT Enhancement Feedback:
USAC continues to encourage users to “Share Your E-rate User- Experience-Related System Ideas” for IT enhancements.