USAC’s Schools and Libraries News Brief of August 9, 2019 discusses three EPC deployments implemented over the past weekend — one requiring updates to applicant and service provider Form 498s.
New Form 498 Business Type Requirement;
The Digital Accountability and Transparency Act (“DATA Act”) of 2014 aims to make information on federal expenditures more easily accessible by, in part, establishing government-wide standards for identifying entities receiving funds. As now being implemented within the E-rate program, this will require updates to applicant and service provider Form 498 records to indicate each organization’s business type. USAC will also be asking Form 498 filers to update missing or incorrect DUNS numbers.
The News Brief indicates that USAC will be sending emails this Monday with Form 498 update instructions.
New Entity Conversion Procedures:
Effective Monday, USAC will be implementing new procedures for changing from one entity type to another within EPC. In general:
- Changes for an individual school or library from dependent (part of a school district or library system) to independent (acting on its own) and vice versa are allowable and can be requested and processed.
- For other entity-type change requests, the entity must obtain a new Billed Entity Number (BEN).
- Going forward, entities that make a change from independent to dependent will retain their independent status for the funding year(s) in which they were independent.
USAC indicates that it is working on a separate project to correctly align entities who changed their status from independent to dependent before this deployment.
Availability of the Current Form 471 PDF:
By Monday, EPC will also be updated to permit the generation of PDF versions of current (i.e., approved) Form 471 applications. EPC already permits applicants to access PDF versions of their original Form 471 applications, as filed and certified. The new current PDF version will display the net result of all changes to the Form 471 data since that form was filed. In other words, changes due to approved Receipt Acknowledgment Letter (RAL) modifications, PIA review, Form 486 review, appeals, SPIN changes, service substitutions, and other post-commitment actions will be reflected in the current version. The following restrictions on the current PDF version should be noted:
- The current version option will only be available for Form 471s certified for FY 2019 and future funding years.
- The current version will be available only when the application is committed.
- When you generate a current version, that version will NOT be updated automatically with any subsequent changes. If there are changes to the data on the form, you must regenerate the current version by clicking the "UPDATE CURRENT PDF" button
- The current version link expires about two months after you first generate it (i.e., save it locally to have continued access).
- The FRN Status Tool and the Open Data Platform will not have a link to the current version of the form.