Last Friday, the FCC took the unusual move of releasing a draft of the new rules for the Emergency Connectivity Fund (“ECF”). Although final rules are due to be issued May 10th, the release of the draft version gives interested parties the opportunity to make ex parte presentations through Wednesday, May 5, 2021 at 6:00 p.m. EDT.
More importantly, the release of the draft ECF rules — unlikely to be changed dramatically in final form — gives potential ECF applicants a head start in planning for what is expected to be a fast paced implementation process.
Broadly, as outlined in the accompanying fact sheet, the ECF Report and Order, when formally released, will:
- Establish the necessary rules and policies governing the Emergency Connectivity Fund Program.
- Set performance goals and metrics to measure the Commission’s and USAC’s success in efficiently and effectively administering the Emergency Connectivity Fund Program.
- Adopt rules for eligible equipment and services; service locations; eligible uses; and reasonable support amounts for funding provided through the Emergency Connectivity Fund Program.
- Streamline and simplify the processes eligible schools and libraries use to apply for and receive reimbursements through the Emergency Connectivity Fund Program.
- Designate USAC as the administrator of the Emergency Connectivity Fund Program.
- Adopt procedures to protect the limited funding from waste, fraud, and abuse, including asset and service inventories; document retention requirements; prohibition on gifts; certifications, including compliance with the Children’s Internet Protection Act; audits; and treatment of equipment after the emergency period.
- Delegate authority to oversee and administer the Fund to the Office of the Managing Director and the Wireline Competition Bureau.
The first critical takeaway from the draft is the FCC’s plan to open an initial 45-day application window as soon as practical this summer. This first application window is to provide retroactive funding for off-campus products and services purchased — but not already funded by other federal COVID-relief programs — by schools and libraries for the period July 1, 2020, through April 30, 2021. Applicants seeking retroactive funding may want to begin organizing invoices for such purchases now.
Although we will provide a more detailed analysis of the ECF program once the final rules are released next Monday, the following points covered in the draft should be noted:
- At least one more application window is planned to cover eligible expenditures for the period May 1, 2021, through June 30, 2022.
- If funding is exhausted during any application window, remaining funds will be allotted to the highest discount applicants.
- Appendix B (pp. 82-84) of the draft outlines the Eligible Services List for ECF. It focuses on specific equipment and internet services for individual students, school staff, and library patrons who had not previously had access to devices or internet service. Equipment to extend a school or library network off-campus will not be funded unless it can be demonstrated that no commercially-available internet is available in the area. Wireless service for school buses and bookmobiles, however, is supported.
- Off-campus use of school and library on-campus internet services will still require cost allocation for basic E-rate purposes.
- Expenditures are to be capped at $400 per connected device and $250 per hotspot. USAC will develop expenditure guidelines for internet service (expected to be in the range of $10-$25 per month for bulk subscriptions) and for modems and routers.
- Competitive bidding rules will not be applied, but applicants must certify compliance with state and local procurement rules.
- Invoicing will be via the BEAR process only. Applicants who have been using the SPI method only should make sure they have BEAR PINs and have filed Form 498s. Applicants will also be required to be registered in the federal SAM system.
- CIPA will apply to school- or library-purchased laptops and tablet computers. Applicants may want to update their internet safety policies to reflect off-campus device usage and internet services.
- New certifications will be required including an assertion that ECF funding is not being sought for “equipment and services that have been purchased and reimbursed with other [pandemic-relief] funding.”
- FCC gift rules under ECF have been suspended until June 30, 2022.
- Strict documentation retention, including device inventories, will be required.
ECF will be an exciting program providing much needed funding during these difficult pandemic times. But it won’t necessarily be easy. We’ll all be learning as we go.