SPIN/Service Provider Change Letters
A “Corrective SPIN Change” letter is used to correct a SPIN. The
critical factor in a “Corrective” situation is that no real vendor change
occurs. The SPIN shown on a Funding Commitment Decision Letter (“FCDL”) could
be in error because it had been provided incorrectly on the Form 471, it had
been changed by the supplier as the result of a merger or internal
consolidation, or it was incorrectly changed by the SLD during the review and
data entry process. If the SPIN shown in the FCD letter is wrong, the supplier
name could also be wrong. Both need to be corrected.
An “Operational SPIN Change” letter must be used when a service is
actually switched from one vendor to another. This will be allowed only if
several conditions are met. First, the change must be allowed under all
applicable state and local procurement rules. Second the change must be
allowable under the terms of the contract, if any, between the applicant and
the original service provider. In other words, there must be no breach of
contract. In the case of services provided under tariff or month-to-month
billing arrangements, there are no contractual problems (although termination
charges may apply). Finally, the applicant must have notified its original
service provider of its intent to change service provider. Operational SPIN
Change letters are required to contain certifications that these conditions
have been met.
||Model Correctional SPIN Change Letter
||Model Operational SPIN Change Letter
Additional information on SPIN changes can be found in the Reference Section of
the SLD Web site (see SPIN Change Guidance). Note that the SLD requires contact information (name, telephone, and e-mail) for both the original and new service providers. Name and telephone information is available
in the BEAR/SPIN Search area of the SLD Web site (see BEAR/SPIN Search).
E-mail addresses can often be obtained from the service provider’s own Web site
(use “N/A” if the e-mail address is not available).
All letters should also include full contact information of the requesting
party. An e-mail address is particularly important for receiving the SLD’s